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Start planning your office relocation three to six months before your target date, especially for larger offices or moves during the busy May to September period. This timeline allows sufficient opportunity to compare service providers, secure preferred dates, and address potential complications. 

Early preparation gives your team adequate time to organize, inventory, and prepare workstations for transport. For complex relocations involving specialized equipment or multiple departments, consider extending your planning phase to ensure all technical requirements are properly addressed.

Standard moving coverage provides basic protection at approximately $0.60 per pound per item, which rarely covers the actual replacement value of business equipment. Consider upgrading to full replacement value protection that compensates based on actual item worth rather than weight. 

Additionally, review your existing business insurance policy to determine if it covers property during relocation. High-value items such as servers, specialized machinery, or executive furnishings may warrant additional coverage to ensure complete protection during the moving process.

Consider implementing a phased relocation approach where different departments move sequentially to maintain operational continuity. Establish critical infrastructure at your new location before the main moving day, including network connectivity and essential workstations. 

Create detailed floor plans and comprehensive labeling systems so items can be quickly placed in their designated locations upon arrival. Schedule the most disruptive aspects of your move during weekends or slower business periods to reduce impact on daily operations and client services.

Professional packing services represent a worthwhile investment for businesses with valuable or sensitive equipment. Expert packers use appropriate materials and techniques to protect delicate electronics, important documents, and specialized equipment from damage during transit. 

For standard office supplies and routine items, having employees handle their own packing can reduce expenses. Many businesses find that a combined approach works best—securing professional services for critical items while managing simpler packing tasks internally to optimize both protection and cost-efficiency.